General meeting: Finnair Plc sends out official notice

Tuesday, February 20, 2024

Notice is hereby given to the esteemed shareholders of Finnair Plc regarding the convening of the Annual General Meeting scheduled for Monday, 18 March 2024, at 3:00 p.m. (EET). The meeting will take place at the Helsinki Expo and Convention Centre, located at Messuaukio 1, 00520 Helsinki, Finland. Commencement of registration and distribution of ballots will start at 2:00 p.m. (EET) at the venue, with coffee being served before the meeting kicks off.

Shareholders are granted the opportunity to exercise their voting rights in advance. Detailed instructions for advanced voting are provided in this notice under section C. “Instructions for the participants in the general meeting”.

Shareholders listed in the Company’s shareholders’ register maintained by Euroclear Finland Oy as of the record date of the Annual General Meeting will have access to a live webcast of the proceedings. Interested shareholders must register for the webcast in advance as per instructions outlined in section C. Further details on accessing the webcast are available on the Company’s website at investors.finnair.com/en. However, participation in the Annual General Meeting or exercising voting rights via the webcast is not permitted.

1. Commencement of the meeting
2. Call to order
3. Selection of individuals to verify minutes and oversee vote tallying
4. Verification of the meeting’s legality
5. Attendance record and approval of voting list
6. Presentation of annual financial statements and accompanying reports
7. Approval of annual financial statements
8. Decision on profit allocation and dividend distribution
9. Discharge of liability for the Board of Directors and CEO
10. Review of remuneration report for governing bodies11. Resolution regarding the compensation of the Board of Directors
12. Establishment of the count of Board of Directors members
13. Appointment of Chairperson and additional Board members
14. Determination of auditor compensation
15. Appointment of auditor
16. Decision regarding remuneration for sustainability reporting assurance provider
17. Selection of sustainability reporting assurance provider
18. Approval for share repurchase and/or acceptance as collateral
19. Approval for share issuance
20. Approval for charitable donations
21. Proposal for reverse stock split along with directed share issuance and redemption
22. Closure of the meeting

B. Documents of the Annual General Meeting:

All proposals and relevant documents are available on the Company’s website. The annual accounts, reports, and remuneration reports are accessible online. Meeting minutes will be available on the website post-April 1, 2024.

C. Instructions for Participants:

1. Shareholders Registered in the Shareholders’ Register:
Registration period starts from February 20, 2024, and ends on March 11, 2024. Shareholders must register for the meeting by the specified deadline. Electronic registration requires strong authentication. Alternatively, registration can be done via regular mail or email.

2. Holders of Nominee-Registered Shares:
Instructions for participation are provided by custodians. Temporary registration in the shareholders’ register is mandatory by March 13, 2024.

3. Proxy Representatives and Powers of Attorney:
Shareholders may appoint proxy representatives who can vote electronically or attend in person. Proxy representatives must provide proof of authorization.

4. Voting in Advance:
Shareholders may vote in advance from February 20, 2024, to March 11, 2024. Electronic or postal voting methods are available.

5. Other Information:
The meeting will be conducted in Finnish with English interpretation. Shareholders have the right to request information during the meeting as per Finnish Companies Act regulations.

On the date of this notice, February 19, 2024, Finnair has a total of 20,481,139,267 shares and votes, with 49,565,650 of its own shares held by the Company or its subsidiaries, which do not carry voting rights.

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