Cvent and miMeetings Introduce New AI-Driven Event Ground Transportation Solution to Transform Corporate Travel Planning and Procurement Management: All You Need to Know

Written By: Ananya Dey

Ananya Dey

I amAnanya Dey, a Journalism and Mass Communication postgraduate with a Bachelor's degree in Political Science (Honours). I am passionate about travel, writing, and research, with a strong interest in storytelling and content creation.

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July 14, 2026 12:03 AM

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The global meetings and events industry is entering a new phase of digital transformation as Cvent and miMeetings introduce an advanced Meeting Request Form (MRF) designed specifically for event ground transportation management. The new solution integrates directly into the Cvent platform, allowing organisations to manage transportation planning, supplier sourcing, budgeting and reporting through a more structured and efficient workflow.

For years, event ground transportation has remained one of the most complicated areas of corporate event planning. Unlike venue selection, registration management and attendee communications, transportation operations have often relied on disconnected processes, manual spreadsheets and separate supplier coordination.

The new Event Ground MRF aims to change this approach by bringing transportation management into the broader event technology ecosystem. It provides meeting planners, procurement teams and sourcing professionals with greater visibility and control over transportation requirements across corporate events.

By connecting miMeetings’ specialised transportation technology with Cvent’s event management platform, organisations can create a more coordinated approach to managing vehicles, suppliers, costs and operational details.

New Cvent Integration Brings Greater Control to Event Transportation Planning

Corporate events often involve complex transportation requirements, including airport transfers, attendee movement, executive transportation, shuttle operations and vehicle coordination between multiple venues.

Managing these services manually can create challenges for event teams, especially when dealing with large-scale conferences, international meetings and multi-location programmes.

The new Event Ground MRF provides a centralised process where organisations can include transportation needs during the early stages of event planning.

Instead of handling transportation separately from the main event workflow, planners can now incorporate ground requirements into their existing Cvent environment.

This creates a more organised process where transportation information can be collected, reviewed and managed alongside other event details.

The solution is designed to support better decision-making by giving organisations improved visibility into transportation needs before final arrangements are made.

miMeetings Technology Connects Event Planners With Global Transportation Suppliers

A major feature of the new solution is the connection between Cvent users and miMeetings’ transportation sourcing capabilities.

Through miMeetings’ automated sourcing platform and supplier marketplace, planners can request transportation proposals from multiple providers and compare available options.

The system helps organisations access qualified transportation suppliers across different markets while reducing the time traditionally required to search, contact and evaluate vendors.

For large corporate events, selecting transportation providers can be a time-consuming process because requirements often vary based on location, passenger numbers, vehicle types and service schedules.

The integrated platform simplifies this process by helping planners receive quotes and manage supplier communication within a connected workflow.

This allows event professionals to spend less time on administrative tasks and more time focusing on attendee experience and event success.

Event Ground Transportation Becomes a Managed Enterprise Category

Historically, ground transportation has often operated as a fragmented part of event management, with limited visibility into total spending and supplier performance.

The introduction of the Event Ground MRF changes this by helping organisations treat transportation as a structured business category.

The platform allows companies to track transportation requests, manage supplier responses and maintain clearer oversight of event-related transportation expenses.

For procurement teams, this creates stronger governance and better opportunities to analyse spending patterns.

Large organisations managing multiple events each year can benefit from improved reporting and more consistent transportation processes.

By bringing transportation into enterprise event management systems, companies can develop more effective strategies for controlling costs while maintaining service quality.

Automated Quotes Improve Efficiency for Corporate Event Teams

One of the biggest advantages of the new solution is the automation of transportation sourcing activities.

Traditional event transportation planning often requires teams to manually collect quotes from different suppliers, compare pricing and coordinate availability.

The Event Ground MRF helps streamline these steps by allowing planners to generate transportation requests and receive supplier responses through an organised digital process.

The platform supports multiple vehicle categories and transportation services, allowing companies to manage different event requirements from one location.

Whether an event requires executive vehicles, group transportation, shuttle services or specialised transportation arrangements, the system helps simplify the planning process.

This reduces administrative workload and improves efficiency for teams responsible for managing large corporate programmes.

Improved Reporting Helps Organisations Track Event Transportation Spending

Financial visibility is becoming increasingly important for corporate event planners and procurement leaders.

Transportation expenses can represent a significant portion of an event budget, particularly for large conferences, incentive programmes and international gatherings.

The integration between Cvent and miMeetings provides organisations with improved reporting capabilities, allowing them to better understand transportation costs and operational requirements.

Detailed reporting helps companies evaluate supplier performance, review spending trends and make more informed decisions for future events.

For procurement departments, this level of visibility supports stronger budget management and improved accountability.

The ability to track transportation activity within the broader event management platform creates a more complete picture of event performance.

miMeetings Highlights Benefits for Planners and Procurement Professionals

According to miMeetings, the new Meeting Request Form allows planners to create transportation requests, receive automated quotations, arrange vehicles and staff, manage workflows and access reporting tools through Cvent.

Moshe Cohen, Director of Sales at miMeetings, said the solution provides a more effective way for organisations to manage event ground transportation.

The platform is designed to support both event professionals and procurement teams by creating a structured process for managing transportation requirements.

For planners, this means easier coordination and fewer manual tasks.

For procurement teams, it provides better oversight and stronger control over transportation spending.

Digital Transformation Reshapes the Future of Event Transportation

The launch of the Cvent and miMeetings Event Ground MRF reflects a wider shift within the global meetings and events industry.

As organisations increasingly rely on technology to improve efficiency, event transportation is becoming an important area for digital innovation.

Companies are looking for solutions that connect different parts of the event lifecycle, from attendee registration and venue management to transportation and post-event analysis.

By integrating ground transportation into the Cvent platform, the partnership addresses a long-standing gap in event management technology.

The solution demonstrates how specialised transportation services can become part of a larger digital ecosystem rather than operating separately.

Cvent and miMeetings Create a More Connected Future for Corporate Events

The introduction of the Event Ground MRF represents a significant step towards modernising corporate event transportation management.

By combining Cvent’s event technology capabilities with miMeetings’ transportation expertise, organisations gain access to a more connected and transparent approach to managing ground operations.

The solution helps planners simplify sourcing, improve supplier management, reduce administrative effort and gain stronger control over transportation spending.

As global business events continue becoming larger and more complex, technology-driven transportation solutions will play an increasingly important role in delivering smoother attendee experiences.

The partnership between Cvent and miMeetings highlights the growing importance of integrating every part of the event journey into one intelligent management system.